Did you know: creating a content filter
to block attachments
You can use WorkgroupMail to create a content filter to block certain
types of attachment, or alternatively to allow certain types of attachment.
For example this is how you block video file attachments:
- In WorkgroupMail open Administrator and double click on Content Filtering.
- Click on add to create a new rule.
- Tick the boxes for 'Check incoming messages' and 'Check outgoing messages'.
- Tick the box for 'Message contains specific types of attachments.
- In the description box click on 'specific types' and then enter the attachments
- extensions one at a time, clicking 'Add' for each one.
- You can see a full list of video file extensions here but these are
Are you a happy user of Office Talk?
As part of the launch activity for OfficeTalk 4.5 I've got a couple of
quick requests.
- Some OfficeTalk customers that would like to be featured as customer stories
- this blog and as customer case studies on the main Softalk website.
- People who are willing to share their favourite tips
- for getting the most out of Office Talk.
A blog about dealing with email overload
I've just come across the Email Overloaded blog. It's full of tips about how to manage
your in-box better. The tips mainly assume you are using Outlook (so would suit WorkgroupShare users) but many would work with other email clients as well.
When version 4.5 of OfficeTalk is finally released I'll post some of my own tips
for using it to manage your email. The reason for waiting is that some cool
new features are being worked on which should improve on how I manage my email.
How to become an email Ninja
43 Folders has a round-up of some of its most popular posts about using email
more productively - from tips on writing email through to dealing with messages
that you receive. Worth a look if you, like me, have to deal with a lot of email.
I'll also put together a post about how you can useOfficeTalk to manage your email.
If you've got any tips that you want to share then please comment or emailme and
I'll include them in my round-up (with full credit to you of course).
Did you know: filtering email
Did you know that OfficeTalk provides a really fast and easy way to filter your emails?
If you hover your cursor over the field that you want to filter and then right
click it gives you the option to filter based on either including or excluding
the contents of that field.
I find it most useful to search for attachments I've received.
Sometimes I'll have a recollection of receiving something but perhaps can't remember
who it was from. Simply being able to see the emails in my in-box that have
attachments makes it much easier to manually scan the list and recognize
what I'm looking for.
Usually I use rules to help me sort my email and move items such as email
newsletters straight into their own folder. But like a lot of people
I don't always remember to set up the rules straight away, especially when
I subscribe to a new newsletter. The right-click filter trick enables
you to quickly find all of the email from a particular sender so they can be deleted
or moved.
OfficeTalk provides very powerful search options which are fully explained in
the on-line help files but for me the simple right-click trick is often the fastest
way to find something.
Did you know: Free/busy information
Did you know that you can use WorkgroupShare to organize meetings
in Microsoft Outlook? Our WorkgroupShare product lets users of
Microsoft Outlook share their calendars, contacts, tasks and email folders
with other Outlook users without needing Exchange Server,
but it also contains a free/busy server.
This means that you can use it to find out whether or not those people
that you want to invite to a meeting already have something scheduled in
their calendar at the time of the planned meeting.
Did you know: Message archiving
From time to time we will be posting "Did You Know" blogs, that are intended
to keep you aware of the features in the Softalk range of products.
This is the first of these postings and focusses on message archiving
in WorkgroupMail 8.
Did you know that WorkgroupMail version 8 can keep an archive copy of
all incoming and outgoing mail messages? This is an extremely useful function
as well as a legal requirement for many companies in the US.
The messages can be archived to the WorkgroupMail database or to
a separate database. You can archive messages to and from all users or
just a subset of users. You can also specify whether or not to archive attachments.
Because WorkgroupMail indexes the contents of the message archive,
searching the archive is extremely fast. You can search for words
in the subject or body of a message and you can further filter on messages
that were sent during a particular date range, sent by a specific person
or received by a specific person.
New blog offers hints and tips to solve PC problems
Propellerhead is a new blog that claims to offer hints and tips to solve PC problems.
It's a commercial blog by Shiny Media and hopes to make money through clicks on its ads.
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